Sugargoo Spreadsheet QC Checklist: Inspect Before You Ship
Build a quality control checklist in your spreadsheet, track supplier reliability, and never approve a defective item again.
Quality control is where resellers win or lose. A single defective item that slips through can cost you the product price, shipping fees, and a negative review. A systematic QC process built into your sugargoo spreadsheet ensures you never approve a bad item and helps you identify which suppliers consistently deliver quality.
The Ultimate QC Checklist
| Check | What to Look For | Pass Criteria | Fail Action |
|---|---|---|---|
| Material Quality | Texture, thickness, feel | Matches description | Request refund |
| Stitching | Even, no loose threads | Clean and uniform | Exchange item |
| Color Accuracy | Matches listing photos | Within 90% match | Request refund |
| Size Accuracy | Measurements on label | Within 2cm of chart | Exchange for correct size |
| Logo & Branding | Placement, clarity, alignment | Correct and centered | Request refund |
| Packaging | Box, tags, accessories | Complete and intact | Partial refund |
Tracking QC in Your Spreadsheet
Add these QC-specific columns to your sugargoo spreadsheet:
- QC Status: Pending, Pass, Fail, or Retake Requested.
- QC Score: Your rating from 1 to 5 based on the checklist above.
- Defect Type: If failed, what specifically was wrong.
- QC Photo URL: Link to the QC photos for future reference.
- Resolution: Refund, Exchange, Keep, or Disputed.
- Supplier QC Rating: A running average of QC scores for this supplier.
Supplier Quality Scorecards
After 10 orders from a supplier, you have enough data to judge their quality. Create a separate sheet in your spreadsheet called "Supplier Scorecards." List each store, their average QC score, their refund rate, their average shipping speed, and your overall recommendation (Continue, Caution, or Avoid). Share this with your reselling community to help everyone avoid bad suppliers.
Over time, this scorecard data becomes one of your most valuable assets. You know exactly which stores to trust and which to avoid. This knowledge saves you money, protects your reputation, and makes your sugargoo spreadsheet the most powerful tool in your business.
Frequently Asked Questions
Photo clarity is the most critical. If you cannot see details in the QC photos, you cannot verify quality. Always request retakes if images are blurry or poorly lit.